Expense claims validated by where you actually were

GPS Expense Claims uses location data to automate and validate employee expense claims based on actual travel and field activity. By correlating GPS data with submitted claims, the system eliminates manual reconciliation and provides an auditable trail of movements against expenses.

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Public sector expense management is a persistent pain point. Field staff submit claims manually, finance teams reconcile them against diaries and rotas, and disputes arise when records do not match. GPS Expense Claims removes the ambiguity by using actual location data to validate every claim automatically.

How GPS Expense Claims works

FIELD WORKER GPS active Recording route Stops and mileage tracked GPS EXPENSE CLAIMS Route validation Verify claimed routes match GPS Mileage calculation Exact distance from GPS data Location matching Claims matched to actual stops Expense correlation Expenses linked to GPS evidence SALESFORCE Validated expenses GPS-verified claim records Approval workflows Evidence-based routing Finance reporting Instant reconciliation Field input Processing engine Salesforce outputs Automated data flow

How it works

Track

GPS location recorded automatically during work hours via the Salesforce mobile app. No separate tracking app, no manual check-ins.

Claim

Field staff submit expense claims as normal through Salesforce. Mileage, travel and location-based expenses captured.

Validate

GPS data correlated with submitted claims automatically. Routes verified, mileage calculated and location-based claims matched against actual movements.

Approve

Validated claims routed for approval with GPS evidence attached. Managers approve with confidence, finance teams reconcile instantly.

Why GPS Expense Claims

Eliminates disputes

When GPS data confirms the journey, there is nothing to dispute. Claims are validated by evidence, not estimates.

Reduces admin burden

Field staff do not need to log journeys manually. Finance teams do not need to cross-reference claims against calendars. The system does both.

Platform-native

Built on core Salesforce with native GPS and location services. No external tracking hardware, no third-party expense tools, no additional licensing.

Technology stack

Salesforce Platform GPS / Location Services Salesforce Mobile Approval workflows Finance reporting

Ready to eliminate expense disputes?

Let's connect GPS data to your expense workflow so every claim is validated by evidence.

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